Selection Process
| 2021 | Fall | Decision to explore the electronic research administration (ERA) market for
a full modern software suite to reduce risk related to unsupported and unstable
software. Completed market research and analysis and held meetings with Kuali
to discuss the product roadmap for a full modern suite.
|
| 2022 |
January to
February |
Multi-day vendor demo sessions based on market research (Cayuse, Huron,
Tech Software) were held remotely with members of the research administration
and compliance community.
|
| 2022 | March-May | Request for Proposal Process (RFP) - WVU Procurement & Contracting Services
|
| 2022 | June | Selection Committee - Selected top two finalists (Cayuse and Huron Research Suite) |
| 2022 | June | Finalist on-site demonstrations at the Erickson Alumni Center - Campus Wide Invitation |
| 2022 | July | Selection Committee - Selected the Huron Research Suite as the ERA vendor |
| 2022 | July-August | Comprehensive reference checks of R1 universities using the Huron Research Suite |
| 2022 |
August-
October |
Business case and budget approval from the WVU executive management and the
BOG
|
| 2022- 2023 | Winter- Summer | Contract negotiations were led by WVU Procurement & Contracting Services
for the complex contract (multi-year, six software modules, software
as a service (SaaS).
|
| 2023 | July | Contract fully executed |
| 2023 | July | Campus announcement of the Huron Research Suite as the ERA vendor (University
policy prohibits the vendor to be communicated until the contract is
fully executed)
|
| 2023 |
July-
August |
Onboarding for Huron and planning for the Discovery Phase
|
| 2023 | September | Discovery phase kick-off with Huron |
June 2022 Finalists - On-Site Demo Information
- Held at the Erikson Alumni Center
- E-News Invitation Campus Wide
- 75 minute demos with 45 minute Q&A
- Approximately 70 attendees per session
- Survey for feedback (results are below)
Cayuse
Cayuse Product Overview (PDF) Cayuse Questions and AnswersHuron Research Suite (Selected product)
Huron Product Overview (PDF) Huron Questions and Answers